On the File Attachment page, documents can be uploaded and associated to various ACTS records. Users can upload files that include, but are not limited to: PDF's, Word documents, Excel spreadsheets, Text files, and JPEGs. Users may add File Attachments via the Explorer Tree and several pages throughout ACTS including, but not limited to, the Equipment page, the Facility page, and the Regulation page. To access the File Attachment page from the main menu, users may select the Tools module then File Attachment.
The File Attachment page has 27 tabs. These tabs are broken down into three categories:
|FILE ATTACHMENT CATEGORY|| DESCRIPTION
|| The Information tab contains general File Attachment information such as: File Location, File Name, File Type, File Status, etc. It also displays a preview of the attachment.
|| The View/Edit tab allows the user to determine who has access to a particular File Attachment.
|| Association Tabs (All Other Tabs)
|| These tabs contain the associations of the File Attachments to other records in ACTS such as: the Agency Exceptions page, Area page, Equipment page, and Facilities page.
On the Information tab, users may enter the required data and click the Save icon. A preview of the File Attachment will appear on the left panel of the screen.
Entering Data on Association Tabs
- For list data, select the "Add a new row" icon (i.e., the icon shaped like a plus sign). If a dialog box appears, select the desired items to associate to the File Attachment. If data for multiple rows has been added, users may select multiple items by pressing and holding CTRL and selecting the items. Users can delete a row by selecting the icon that looks like a trashcan, and they can insert a row by selecting the arrow icon. For a visual list of the most common icons in ACTS, click here.
- Enter the data associated with the File Attachment.
- Once data records have been modified, save changes by selecting the Save icon in the main menu at the top of the page. Note: All fields that require data are indicated by an asterisk (*).